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Document Specifications and Backup

Details on Documents specifications section

Paper Size A4
Text – Font and Point Size Times New Roman 12 pt
Line Spacing Single spaced, except in cases where the use of mathematical symbols would make the text difficult to read.
Margins Left margin: 3.0 cm
Right margin: 2.5 cm
Top margin: 2.5 cm
Bottom margin: 2.5 cm

Contact your School Secretary for details on the number of copies required and the procedure for printing and binding.

Managing files – backup your files

Don’t keep everything in one massive file. Break files into chapters or sections of chapters if the chapter is large. Make back-up copies of each file when you finish working. Save backups on a floppy, memory stick, or USB memory device.

Keep text and graphics (tables, figures, illustrations) in separate files. Tables and figures can make a Spellcheck painfully slow. Keep a paper copy of the table or figure at hand for reference while writing. Insert your tables and figures just before printing.

When working on your rough drafts, use a footer to label every hardcopy page of text or graphics with the file name and path.

Page numbers

Pages before the Introduction (Title Page, Acknowledgment, Abstract, Table of Contents, List of Tables, Figures and Illustrations and Lists of Abbreviations) are numbered with small Roman numerals (e.g. i, ii, iii, iv). Starting with the first page of the introduction, number pages with Arabic numerals (e.g. 1, 2, 3) consecutively through to the last page of the thesis, including any appendices. Place page numbers at the bottom center of each page.


A footnote is an explanatory note or comment at the bottom of a page, referring to a specific part of the text on the page. Footnotes can be useful for notes such as informing the reader of currency exchange rates1.

1In 1962, 1 USD=21 baht

Check with your advisor regarding the use of footnotes.

Folding oversized pages

Oversized pages are sometimes required (e.g. blueprints, complex diagrams, maps, etc.). If oversized pages are unavoidable, folding should be restricted to one direction, otherwise the binder may stitch the sheet improperly or cut the oversized page along the outer fold. Pages longer than 28 cm that would require folding in two directions should be placed in a pocket in the inside back cover. In the text citation, the writer might indicate this by writing, “Table 5 (inside back pocket) shows …” or, “A schematic of the circuitry is shown in Diagram 6 (inside back pocket).” Pages should be folded in such a way that the table or figure number and label can be read without unfolding.